The sources you would check by hand, checked on a schedule.
Ownership changes, permit filings, new availabilities and tenant movement are pulled on a set schedule, compared against what was there last time, and matched to records you already hold. What is new reaches the broker who owns that relationship.
What arrives on your desk.
Only what changed
Each run is compared against the last one, so you receive the transfer that just recorded and the permit that just filed.
Matched to your records
A change is matched to the owner, building or pursuit already in your CRM, so it arrives as a lead on a record that carries history.
Routed to a person
Each source has an owner on your team. What surfaces becomes a task for them with the source link attached.
What a monitoring build includes.
- Sources agreed and built, one scraper per source
- A run schedule set per source, daily through monthly
- Change detection against the previous run
- Matching into your CRM records, creating new entities where there is no match
- Routing rules so every change reaches a named person
- Source links kept on every record for verification
- A weekly digest for sources that do not warrant a same day task
- Monitoring and alerting when a source changes its format
How a source gets watched.
Sources
We agree which counties, portals and registries matter to the markets you work, and check each one's terms before building against it.
Build
A scraper goes up per source with a schedule, and the first run establishes the baseline.
Match
Results are matched into your records and the routing rules are tuned until the right person gets the right item.
Watch
Runs are monitored, format changes are fixed as part of the engagement, and sources get added as your coverage grows.
What firms ask about monitoring.
What sources can you pull?
County recorder and assessor data, permit portals, entity registries, agency calendars and listing sources that permit it are the usual set. We check each source's terms before building against it and we say plainly when one is off limits.
What happens when a county changes its website?
The scraper alerts and we fix it. That maintenance is part of the engagement and it is the reason these are run as a service.
How fresh is the data?
As fresh as the source. Recorder data usually lags the transaction by days to weeks, and we show the record date on every item so nobody treats a filing as news.
Who owns what is collected?
You do. It lands in your systems and it is exportable in full.
Name the five sources you check by hand.
Thirty minutes on the counties and portals that matter to your markets, and how often a change there is worth a phone call.
Kevin Krone, founder. Fifteen years operating institutional real estate before building AI for it.
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